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Author Guidelines

This advice is for authors intending to submit a manuscript to AJET. Before submitting an article to AJET, please ensure you have read and understood the focus and scope of the journal and that you have attended to the formatting of your manuscript as detailed below. Submissions that do not comply will not be considered.

Registration

In order to submit an article to AJET you need to first register as an Author. When registering you need to explicitly tick the "Author" box or you will only be registered as a Reader and you will not see the "New Submission" option when you login.

Originality and length

The usual length of an AJET article is between 5000 and 8000 words, including abstract, figures, tables and references, but occasionally lengths outside this range are accepted. Submissions to AJET should be unpublished and not under consideration by another journal or for a conference proceedings. ASCILITE and other conferences may arrange republication in AJET as a special recognition for an outstanding work. Please note that it is your responsibility to conform with any relevant conditions in your institution's research management procedures, for example, ethics committee approvals.

Formatting your manuscript prior to submission

Manuscripts are to be submitted in English, using spelling and punctuation as per the Oxford English Dictionary. In-text citations and references need to conform to the latest edition of the Publication Manual of the American Psychological Association (APA style manual). Examples can be found on the APA site (http://www. apastyle.org/).

Please note: Unlike APA style, for references to journal articles AJET requires require volume and issue numbers. If no DOI has been assigned to an article, AJET requires the URL of the cited article on the journal publisher site.

File format

The preferred formats are Microsoft Word for Windows or Macintosh, or rich text format. Word-compatible files written by other software (e.g., OpenOffice) may also be submitted. Other formats such as PDF files may be acceptable subject to prior consultation with the editors. Printed versions (hard copy) are not acceptable. Compressed file formats such as zip are not acceptable unless by prior arrangement.

Page setup

Page size A4 with margins set to:

Top:

3.0 cm

Bottom:

3.0 cm

Orientation: Portrait (never use landscape)

Left:

3.0 cm

Right:

3.0 cm

Title

Arial 14 point bold followed by one 10 point blank line.

Author names and institutional affiliation

Do not include author names and affiliations in your submission.
If your paper is accepted for publication, you will be asked to provide author names and affiliations for the manuscript.

Note: Please ensure that you register all authors when submitting the paper for review. This allows us to contact you during the review process. The system also automatically uses this data to produce table of contents, etc. As a result, please ensure names are capitalised and spelled correctly, and that you provide correct and durable email addresses.

Abstract

Abstracts should not exceed 200 words. Use Times New Roman 10 point, justified, indented 1.0 cm left and right, not italicised. Do not use a heading for the abstract or headings within the abstract. Place one blank line before and after. Please do not provide any keywords.

Implications

Immediately following the abstract leave a blank line and then in italics "Implications for practice or policy". On the next line begin your bullet points.

The readers of this journal include educators, instructional designers, policy makers, administrators, leaders and researchers more broadly. The intention here is to offer readers a succinct insight into how the research being reported in this paper may be translated into practice or policy. Even for theoretically focused papers we believe that it is a useful enterprise to explore the implications for policy or practice, although it is recognised that they may be more exploratory in nature.

The section should include:

  • 2-5 brief bullet points.
  • Total words: 75 maximum for all of the bullets combined.
  • Each should be a full sentence.
  • Each should be pithy – directly related to what can be done in policy or practice
  • One strategy is to start each bullet by identifying who the implications are aimed for (e.g., “First year student learning outcomes can be improved by…”; “Course leaders could avoid …. by …”; “Assessors may need to consider…”)

Keywords

Immediately following the implications section leave a blank line and in italics type "Keywords:" and then the 5-7 keywords. 

Note: The key words are used for searches within the journal site as well as externally. As a general rule, please do not include higher education or tertiary education (these are common across all articles in the journal). It is advisable to include as your last keyword the research approach or method used (e.g., qualitative, ethnographic, case study, quantitative, large survey, meta analysis)

Headings

Please use no more than 3 levels of heading and apply consistently.

  • First level. Arial 12 point bold, left aligned, sentence case, followed by one blank line. Numbering of first level headings is not acceptable.
  • Second level. Arial 10 point bold, left aligned, sentence case, followed by one blank line. Numbering of second level headings is not acceptable.
  • Third level. Use of a third level heading is discouraged. A bulleted or numbered list (like this list) is our preferred alternative. If your work really requires a third level heading, use Times New Roman 10 point italic, left justified, sentence case, and not followed by a blank line.

Body text

Times New Roman 10 point, single spaced, justified. Blank lines before and after headings and paragraphs are to be sized the same as text lines (i.e., Times New Roman 10 point).

Paragraphs

Use a blank line to conclude each paragraph, and no indents.

Do not use "spacing before" and "spacing after."

Text emphases

Do not use bold or underline.

Use italics for:

  • titles of books, journals, films, video, TV programs,
  • volume number in a journal you cite
  • scales on tests
  • genera, species and varieties of animals
  • the introduction of a new, technical, or key term or label (but only the first time it is used)
  • letters, words, or phrases cited as linguistic examples
  • statistical tests and probability, but do not italicise subscripts
  • anchors in a rating scale, that is, a scale ranging from 1 (very likely) to 5 (unlikely).

Do not use italics:

  • to create emphasis
  • for foreign phrases
  • for chemical or trigonometric terms.

Capitalise:

  • the first word of a sentence
  • the first word after a colon (if there is a complete sentence after the colon)
  • the name of sections of the manuscript
  • departments in a university if used as a proper name
  • trade and brand names of drugs, equipment, food

Do not capitalise nouns that:

  • describe common elements of books and tables (e.g., chapter, section, column, row)
  • precede a variable
  • are names of effects, conditions or variables in a study
  • name laws, theories, models, statistical procedures, or hypotheses
  • make up an abbreviation.

Quotation marks and quotations

APA style favours double quotation marks over single quotation marks, which are used only for quotes within quotes. This is contrary to some Australian and British styles.

Use double quotation marks to:

  • introduce a word or phrase used as an ironic comment, slang, or as an invented or coined expression (but only the first time the word or phrase is used)
  • set off the title of an article or chapter in a periodical or book when the title is mentioned in the text
  • reproduce material from test items or verbatim instructions.

Do not use double quotation marks to:

  • identify anchors of a scale (use italics)
  • cite a letter, word, phrase, or sentence as a linguistic example (use italics)
  • introduce a technical or key term (use italics)
  • hedge (no punctuation).

Short quotations should be given with double quotation marks in your running text, while longer quotations of more than 40 words should be formatted as quotations.

For longer quotations (more than 40 words) use Times New Roman 10 point, justified, single spaced, indented 1.0 cm left and right, not italicised, without quotation marks, and one blank line before and after. Referencing for the quotation may be given in the running text immediately before the quotation, or may be appended to the end of the quotation. (Author, YYYY; p. xx)

All punctuation marks should be included exactly as they appear in the quoted material.

Series and lists

In a paragraph enclose lowercase letters in parentheses to indicate a series if order is important, that is, (a) … (b) … (c) ….

Elements with a series of sentences or paragraphs can be offset. Use bullets or numbers (if order is important).

  • Use the standard Microsoft Word indent from the margin, that is, 63 mm.
  • Type the sentence or paragraph after the Arabic number, if order is important, or alternatively use bullet points, such as this example.
  • If the element continues over more than one line, the standard Microsoft Word hanging indent should produce the correct result.

Abbreviations

Abbreviations that appear as word entries in the Oxford English Dictionary do not need explanation. (e.g., IQ, ADHD, ISBN).

Use abbreviations sparingly and consider whether the space saved justifies the time necessary for the reader to master the meaning of the abbreviation.

Write out the term to be abbreviated completely on its first appearance. Follow this with its abbreviation in parentheses. Thereafter use the abbreviation. For example … reaction time (RT) is a factor in this test.

Do not capitalise words in anticipation of the abbreviation unless the words would normally be capitalised.

The APA style manual lists many other forms of abbreviation, including Latin, scientific terminology, and those used for statistical analysis. Please consult the manual for more details.

Footnotes

Do not use footnotes.

References: In text citations

Use the author-date system in your running text (i.e., current APA style).

Insert the sequence (Name, year) into the main text for a citation to a reference. Name refers to the family name of the author and year refers to the year of publication. To cite several authors delimit the individual authors by commas and the symbol &. The phrase et al. is valid for 3 or more authors following the first full citation. The year is written in long form (e.g., 1999) and may have running lower case letters appended if you refer to more than one same year article by an author (e.g., Jones, 1999a, 1999b). Where more than one reference is used, list references in alphabetical order and separate each reference with a semicolon (e.g., Jones, 1999a; White & Beckett, 1997). Where a quote from the source document is included in the text, please refer to the page number, as in Jones (1999a, p. 125).

Examples:

... this special form (Black & Lines, 1998b) is very ...
... as described by Black and Lines (1998a) ...
... and this argument (Keystone et al., 2000c) is used ...
... across time and space (Jones, 1999a; White & Beckett, 1997).
... Davis, Bagozzi, and Warshaw (1989) describe ...
... determined by beliefs (Davis, Bagozzi, & Warshaw, 1989).

Please make minimal use of URL citations in your running text. Cite an author or organisational name and year (or if there is no year then use n.d.), and then include the appropriate details in the references.

References: Reference list

In your reference list (first level heading, References) please use the style recommended in the current edition of the APA style manual.

This prescribes alphabetical order by first author. Titles of items should be in sentence case. Use Times New Roman 10 point, left aligned, hanging-indent 0.5 cm, no blank line between each reference.

In addition: Unlike APA style, AJET requires the issue numbers to be included for all journals, regardless of page numbering. 

DOIs.

According to the most recent APA style manual, you are required to include the digital object identifier (DOI) in the references. You are expected to include these whenever they have been assigned.

  • The DOI is normally listed on the first page of an article.
  • Some publications do not have the DOI listed on the PDF or print version. In this case you should search for the DOI using CrossRef (you may need to register for free). The free DOI lookup searches for DOIs using information such as article title, authors, and publisher information. You can also copy and paste your entire reference list into the Simple Text Query form and CrossRef will return all available DOIs at once.
  • If no DOI is returned from your CrossRef search you need to check the journal site to confirm that no DOI has been assigned. 
  • Please do not make up or try to generate your own DOIs. This will result in your article not being published or being removed from publication.
  • If there is no DOI available for the publication, you include the URL of the journal article (not just the URL of the journal home page, as in APA style).
  • Do not include both the DOI and the journal URL. 

For formatting of references - please please refer to the APA site (http://www.apastyle.org/). An example research paper may also be viewed at http://www.apastyle.org/manual/related/sample-experiment-paper-1.pdf

 

Tables

Tables should be included in the text body near the first reference to it (not at the end of the paper).

Number all tables with Arabic numerals in the order in which they are first mentioned in the text. Use Times New Roman 10 point. Do not add suffix letters to the numbers of the table. After a carriage return, place the title in sentence-style capitalisation on the next line, using Times New Roman 10 point, italic.

The title should be brief but explanatory. Each column should have a title, which should be brief, clear and explanatory (plain text). Limit the use of lines in tables to those that are necessary for clarity: one at the top, one after the headings and one after the last row. All abbreviations in the table should be explained.

Figures and diagrams

Figures should be included in the text body near the first reference to it (not at the end of the paper).

Number all figures with Arabic numerals in the order in which they are first mentioned in the text. Use Times New Roman 10 point, italic and place this under the figure. Do not add suffix letters to the numbers of the figure.

The figure itself should have a legend, which explains the symbols used in the figure and is placed within the figure. Add a caption under the figure, following the figure number in plain text and sentence-style capitalisation. This serves as an explanation and a figure title. After the descriptive phrase add information that may be needed to clarify the figure.

Acknowledgments

This is an optional section in which you may record appreciation to individuals or organisations for assisting or supporting the research work. Format as for body text.

Appendices

Avoid using appendices unless absolutely essential to the communication of the paper.

Author contact details

Do not include author contact details on submitted manuscripts. This information is captured by the journal management system when you submit your paper. If your paper is accepted for publication, you will be asked to provide author names and affiliations for the manuscript.

Corresponding author and "Please cite as" notice

Do not include these details at the submission stage. If the paper is accepted the editors will ask you to add/confirm these.

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration.
  2. The submission file is in Microsoft Word file format.
  3. The instructions in Ensuring a Blind Review have been followed. The submission is de-identified, that is author information, affiliation details and references to the author’s works have been removed.
  4. DOI (if assigned) or URLs (where relevant) for references have been provided.
  5. The text and formatting adhere to the stylistic and bibliographic requirements outlined in the Author Guidelines including all details for in-text citations and references
  6. The submission has a high standard of written English. Please note that the submission will be returned to you after an initial review by an editor if the standard of written English is not of a suitable quality.
  7. This is a new submission, not a revised version of a manuscript already under review within AJET.
  8. A statement about the ethics issues relevant to the research and approvals under which the data was collected and reported has been included in the Methods section. It is expected that there will be a statement for all articles that include data collected from or about humans. This requirement may not be relevant for some articles such as literature reviews.
  9. Ensure when submitting your paper that you include all authors in the system. When you add your authorship details there is a option to "add author". In addition, for each author please include their ORCID which will ensure that if your paper is published it will be associated with your online profiles. Note - if you fail to include all authors at the outset you risk your paper not being published even if it is deemed worthy by the reviewers.
 

Copyright Notice

Articles published in the Australasian Journal of Educational Technology (AJET) are available under Creative Commons Attribution Non-Commercial No Derivatives Licence (CC BY-NC-ND 4.0). Authors retain copyright in their work and grant AJET right of first publication under CC BY-NC-ND 4.0. Users have the right to read, download, copy, distribute, print, search, or link to the full texts of articles in this journal, and to use them for any other lawful purpose.

Articles published in AJET can be copied, communicated and shared in their published form for non-commercial purposes provided full attribution is given to the author and the journal. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

This copyright notice applies to articles published in AJET volumes 36 onwards. Please read about the copyright notices for previous volumes under Journal History.

 

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